ASC Business Office Staff Tasklists: Business Office Coordinator

These tips, part of an ongoing series that identifies ASC business office staff positions and provides suggested responsibilities for auditing purposes and evaluating employee progress, focus on the Business Office Coordinator.

Business Office Coordinator

1. Understands:

• How to perform all business office staff tasks.

• Compliance requirements for all business office staff positions.

• All business office areas of ASC software program.

• ASC’s managed care contracts.

• Fee schedule maintenance requirements.

2. Oversees all business office tasks for accuracy and compliance.

3. Fills in for absentee business office staff members, when required.

4. Oversees revenue cycle staff for compliance and timeliness.

5. Runs necessary revenue cycle reports to audit accounts receivable.

6. Regularly audits all business office staff for compliance to policies/procedures.

7. Conducts all interviews/testing of business office staff applicants.

8. Reports regularly to administrator.

9. Holds business office meetings on a regular basis and records minutes.

10. Attends performance improvement (PI) committee meeting.

11. Assists administrator track all employees paid time off (PTO) hours.

12. Answers all miscellaneous business office correspondence.

13. Keeps financial records of all 1099 employees or vendors to give to center's accountant at year end.

14. Preparation of all PI committee correspondence, reports.

15. Preparation of all facility meeting minutes.

16. Preparation of all facility meeting packets and contents.

17. Responsible for computer network administration.

18. Responsible for all clinical and business office forms updating.

19. Ensures that all clinical purchases are approved by clinical director for accurate pricing.

20. Assists administrator in updating policies and procedures.

21. Attends applicable meetings to continue ongoing education in field.

22. Recommends meetings/seminars for business office personnel to attend to administrator for approval.

23. Payroll and accounts payable liaison with accountant.

24. Computer troubleshooting.  

Access the other tips in this series on ASC business office staff tasklists.

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